Office and Facilities Manager

UK-East Sussex-Ringmer | UK-Nationwide
5 days ago
Requisition ID
# of Openings
Job Function
Hidden (172697)
Job Schedule
Contract Type

Project/Position Introduction (MAX 500 Characters)

Health Management (a MAXIMUS Company) offers expert medical advice, dynamic health-promotion campaigns and on-site clinical support to a wide range of employers nationwide. We offer a friendly and supportive working environment and understand the importance of quality and standards.

Job Summary

Assist the Head of Estates and Facilities with the effective day to day running of all HML Offices, and clinics.

To Manage the Reception team based within Ringmer and provide cover if required

To carry out a range of practical support activities including manual handling nationally

To carry out a range of administrative and support activities

To coordinate and manage H&S related project and BAU actions and task

Essential Job Duties

Facilities & Maintenance

Liaise with contractors on site, ensuring work is undertaken as specified and to a good standard

Keep the property tidy and safe

Co-ordinate key requests and ensure keys are issued in accordance with procedures

Audit the security access data base within HML

Programme fobs and arrange for keys to be cut as needed

Work with Facilities Manager on internal moves and refurbishments

Support the collation and maintain accurate property data such as drawings, occupancy and cost data.

Maintain a master log of used/approved suppliers for key facilities services across HML


 Health & Safety

Undertake monthly site inspections for Ringmer and co-ordinate any corrective action required

Undertake duties of a fire warden including assisting in weekly fire alarm testing

Coordinate WSA and follow on ordering of equipment, utilising workbrite

Introduce all necessary procedures to ensure the security of the office. 

Audit  health & safety equipment testing at each HML site. 

Coordinate routine inspections to ensure that first aid boxes are adequately stocked and that fire extinguishers are correctly maintained. 

Coordinate the Review, update and communication of health and safety policies and procedures.


Reception support and cover

Provide cover for Reception staff including breaks, planned leave and unplanned absence

Answer incoming telephone calls within 3 rings in a clear, friendly and professional manner, transferring calls and taking messages as required

Meet and greet visitors in a professional and friendly manner, ensuring visitor procedures are strictly adhered to

Receive and distributing deliveries

Education and Experience Requirements

Strong  customer service skills

Good verbal and written communication skills

Strong planning and organisation skills

Practical with problem solving ability

Knowledge of H&S (IOSH preferred)

Ability to carry out manual tasks

PC literate in the following packages:

MS Excel

MS Outlook

MS Word

Proficiently use the internet

Previous experience supporting  H&S within a business

Previous experience working within a Facilities Management Team


IOSH Qualified

EEO Statement

Health Management is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.


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